Have you ever wondered what Email Etiquette is all about? Well, pretty much the same as well, so why do you think that people are so opposed to it? But what do you really understand about it before you go into such debate? Read on for more information!
Email Etiquette is very important if you want to get control of the messages you send out to your clients and prospective customers. It is very important that you not only make it easy for your clients to contact you but that you make it easy for them to get control of the message you are sending. After all, communication is one of the key ingredients to running a successful business. And the only way to have a successful business is to get control of the message you are sending out every single day.
You see, one of the biggest problems that people have when it comes to Email writing and Email etiquette is the subject line. In fact, many people would look at the email writing process as a simple process of hitting the send button. What people don’t realise is that it really is more than that. When you send out emails for your business, you need to be sure to use some very important business etiquette skills. Here is a little more on those skills:
First, always remember that you are communicating with a person. So never, ever use a subject line like “Dear Sir” or “To Whom it May Concern”. As you probably know, those types of messages are seen as spam and they should be avoided at all costs. In addition to that, when you do send out emails through an online service, you need to ensure you follow good communication guidelines when it comes to spelling and grammar.
Next in our email etiquette training tip, is to make sure you add white space. In fact, it should be a mandatory feature to include white space in any form of communication. With the way the internet has evolved, text messaging has taken its place as being the more casual form of communication online. While you may not think your emails need to have much more detail than a couple of lines, you might be surprised at how many people actually do this. You can even find some forms of communication that will allow you to leave a blank subject line. So if you are thinking of trying some email etiquette training for yourself, this is something you definitely want to consider.
Next, you should also know and understand the concept of professionalism when it comes to email writing and email etiquette training. Many people fail to take this very seriously, which can really hurt you as a business writing and email etiquette training professional. In fact, many business owners feel like they can teach their employees how to write emails on their own, but when they actually get down to explaining what they mean by professionalism, they find their employees take a much longer time to complete the task than they did with an informed employee.
If you feel like your employees aren’t taking you seriously with regards to email etiquette training, then you should probably make a change. This doesn’t mean you need to hire a new consultant, although this can certainly help. Instead, you need to simply make an effort to pay more attention to what you are communicating in terms of subject lines, addresses, and professionalism. Even if you don’t think your business has a communication problem, you are better off when you make an effort to be consistent in every way with your emails.
Perhaps one of the best things about email etiquette training is that it can save you a whole lot of time and headaches down the line. When you email messages, there are hundreds, if not thousands, of potential customers at any given moment. Some of those will end up contacting you and expressing their interest in purchasing from you. While that is certainly a good thing, you also need to keep in mind that anyone who sends you a message in hopes of getting a purchase transaction from you has probably not done his or her homework in regards to your business. This means that the prospect may have no interest in purchasing anything from you whatsoever. You need to remember that professionalism is about you and only you, so you shouldn’t allow anyone else to have a major impact on your business’ bottom line.